• Ömeravni Mh. İnebolu Sk. No:67 Kabataş/Beyoğlu/İstanbul
  • +90 212 249 44 48

LOGISTIC ASSISTANT – IDLEB

 

Base: Qah Idlib, Syria Status: Fixed Term Contract
    Expected Starting date: September 2019

 

  1. Dünya Doktorları Derneği

Dünya Doktorları Derneği (DDD) is a Turkish based humanitarian non-governmental organisation that facilitates access to healthcare for populations affected by armed conflict, violence, natural disasters, disease, famine, poverty and exclusion.

Our organization collaborates with partners and key stakeholders to implement projects that facilitate access to primary and secondary-level healthcare services to respond to the medical needs of displaced population.

DDD is the 16th member of the Doctors of the World International Network that is committed to meeting the health needs of vulnerable people globally.

 

  1. Mission

Since 2015, DDD implements programs in both Turkey and Syria providing refugee and IDP communities with free access to healthcare services. DDD works with a range of humanitarian professionals and technical experts to provide Primary Healthcare (PHC), Mental Health and Psychosocial Support (MHPSS)services as well as sexual and reproductive health (SRH).

Since the beginning of the Syria and Iraqi crises, Turkey has become host to over 3 million refugees, migrants and asylum seekers which led to an increasing demand for health services. In this context, DDD’s intervention aims to assist local public health systems in providing and improving access to health and health related services to vulnerable populations among refugees and migrants in Turkey, specifically in Hatay, Izmir and Istanbul. In Syria, DDD runs health facilities in Idlib and Afrin provinces to deliver health-related services to IDPs. 

 

  1. Hierarchical & Functional links

Based in Qah Idlib, the Logistic Assistant is under the line management of the Logistic Officer

 

  1. Main Responsibilities
  • Procurement support
  • Logistics Documentations and Archiving
  • Stock Management
  • Reporting
  • Other related tasks

 

  1. Function Details
    • Procurement support
  • In charge of preparation of the office supplies and logistics needs.
  • Follow-up the procurement papers according to procurement procedure of DDD.
  • Work in close collaboration with the logistics team in relation to the logistics needs for all the Health Facilities.
  • Internal logistics audit for all the logistics documents before submitting the advance settlement to make sure that all the documents are in line with the procedures.
    • Logistic documentations and archiving
  • Prepare the needed documents for the procurements (Mission Requests, Quotations, Evaluation Grid, Purchase Orders…etc) and make sure of the validation.
  • Support line manager in the advance open/settlement in line with DDD log and finance procedures.
  • Collect invoices and organize then/translate them to match the finance requirements.
  • Follow up the procurement files and all related logistics documents and organize them in the logistics archive in a systematic way.
  • Assist the line manager in following up all documents which related to logistics work.
  • Supervise the log documents such as log book, fuel follow up and equipment follow up on regular bases.
    • Stock Management
  • Organize and follow up the logistic stock inside warehouse using stock cards.
  • Follow up the movement of all items through stock cards and inventory report.
  • Make monthly inventory report.
  • Do verification for lists of inventories regularly, (physical count) using all DDD tools to manage inventory.
  • Check and record all the received goods and put them in warehouse and under supervision of Line manager.
  • Ensure that all items are organized and stored as well as possible (cleanliness, security, accessibility, serial numbers).
  • Prepare and sign the Good Receive Note for all the procured materials
    • Reporting
  • Provide a mission report and/or handover document at the end of contract.
  • Prepare a weekly narrative report about the activities accomplishes and challenged facing.
  • Support line manager in preparation of the logistics monthly report.
  • Any other report requested by the line manager
  • Other related tasks
  • Any other related DDD tasks as assigned by supervisor/line manager.
  • Participate in internal work meetings and inform the DDD team about logistics issues.
  • Report any work-related security issues to the supervisor.
  • Perform any other duties if requested by the line manager.
  • To participate actively to Logistics meetings/workshops.

 

Compliance & Ethics

Promote and encourage a culture of compliance and ethics throughout Dünya Doktorları Derneği. As applicable to the position, maintains a clear understanding of Dünya Doktorları Derneği and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

 

Prevention of Sexual Exploitation and Abuse

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Dünya Doktorları Derneği and amongst beneficiaries served by Dünya Doktorları Derneği.

 

NB: considering the purpose and values of the organisation, DDD requests to its employee complete flexibility in term of duties and commitment, as their job description and job title can be adjusted throughout the year according to needs and priorities.

 

  1. Expected profile

Knowledge & Qualification

  • High school or university degree

              Experience

  • 1- 2 years experienced in Humanitarian Logistics

Languages

  • Required: Arabic and English (oral and written)

IT & Equipment

  • Good proficiency with Microsoft package

Intellectual & Physical

  • A proactive person with initiative and drive, honesty with a high level of integrity; a team-player with good planning, time management and problem-solving skills.
  • Ability to work under minimal supervision

General Qualities required:

  • Diplomatic;
  • Flexibility and capacity of adapt to complex and changing contexts;

 

Dünya Doktorları Derneği is an equal opportunity employer whereby we ensure all hiring and employment decisions, and operates all programs, services, and functions without the practices that discriminate against any person employed or seeking employment based on race, colour, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, genetic information or any other status or characteristic protected under applicable law.

 

  1. How to apply:

 

Due to the urgency to fill this post, DDD reserves the right to review the CVs on a rolling basis and selected candidates may be interviewed prior to the closing dates listed, therefore early applications are encouraged.

DDD is not in a position to respond to every applicant individually due to the anticipated high number of applications.

Please note that only short-listed candidates will be contacted for the first interview.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

 

General Information

DDD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.

 

                                                                                      

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