• Ömeravni Mh. İnebolu Sk. No:67 Kabataş/Beyoğlu/İstanbul
  • +90 212 249 44 48

PROJECT COMMUNITY EVENT OFFICER – YENİKAPI

 

Base: Istanbul Status: Fixed Term
Expected Starting date: ASAP

 

  1. Dünya Doktorları Derneği

Dünya Doktorları Derneği (DDD) is a Turkish based humanitarian non-governmental organisation that facilitates access to healthcare for populations affected by armed conflict, violence, natural disasters, disease, famine, poverty and exclusion.

 

Our organization collaborates with partners and key stakeholders to implement projects that facilitate access to primary and secondary-level healthcare services to respond to the medical needs of displaced population.

 

DDD is the 16th member of the Doctors of the World International Network that is committed to meeting the health needs of vulnerable people globally.

 

  1. Mission

Since 2015, DDD implements programs in both Turkey and Syria providing refugee and IDP communities with free access to healthcare services. DDD works with a range of humanitarian professionals and technical experts to provide Primary Healthcare (PHC), Mental Health and Psychosocial Support (MHPSS)services as well as sexual and reproductive health (SRH).

 

Since the beginning of the Syria and Iraqi crises, Turkey has become host to over 3 million refugees, migrants and asylum seekers which led to an increasing demand for health services. In this context, DDD’s intervention aims to assist local public health systems in providing and improving access to health and health related services to vulnerable populations among refugees and migrants in Turkey, specifically in Hatay, Izmir and Istanbul. In Syria, DDD runs health facilities in Idlib and Afrin provinces to deliver health-related services to IDPs. 

 

  1. Hierarchical & Functional links

Based in Istanbul, the Community Event Officer is under the line management of the Project Manager.

 

  1. Main Responsibilities
  • Context Follow-up
  • Event Planning and Promotion
  • Management of Program and Events
  • Logistics/Finance/Administration
  • Safety Management
  • Supporting
  • Reporting
  • Other Duties

 

  1. Function Details
  • Context Follow-up

Follow contextual development in Istanbul area and prepare a monthly update for the monthly reporting;

Inform Project Manager immediately in case of any incident that may have an impact on the security of team or partners, and propose adjustment to the security plans as needed;

Mapping of field actors (in coordination with communication department) in activities area and updating the information. Prepare Map profiles of the services in Istanbul area and update it regularly;

 

  • Event Planning and Promotion
  • Advocate for donor program development according to beneficiaries needs, human rights and project and coordination priorities;
  • Produce detailed proposals for events (e.g. Timelines, venues, suppliers, legal obligations, staffing and budgets)
  • Manage event budgets
  • Create procedures for all major processes
  • Administers events and activities in accordance with the policies, strategies, and mission of the Donor
  • Plans and coordinates event-related services and general event logistics, including but not limited to:
    • Facilities/amenities
    • Reservations
    • Displays
    • Special needs requests and requirements
    • Event security
    • Marketing and publicity
    • Event-related materials (e.g., handouts, giveaways)
  • Develops and manages event organization structure and procedures, motivation of volunteers, income and expenditures, community relations, service and promotion
  • Coordinates contract negotiations with groups and venues, negotiating contracts with service providers and suppliers such as caterers, hotels, attractions, venues, agencies, etc; final approval authority of all contracts is provided by the President.

 

  • Management of Program and Events
  • Follow-up of activities and events. Reporting any issues related to activities implementation (facility management, authorities support activities, patient’s services so on). Update follow-up tools regularly;
  • Ensure smooth implementation of the activity according to donor requirement including budget monitoring of activities;
  • Ensure the implementation of the program and its follow-up in its different aspects: logistical, administrative and program;
  • Prepare beneficiaries list/participant according to the event and make sure to communicate with them about the details of the event (activity, address, time and date etc.)

 

  • Logistics/ Finance/ Administration
  • Ensure proper coordination between administrative, financial and logistical DDD systems/procedures are in place, maintained and adhered to so that all support functions are carried out effectively and efficiently
  • Coordinate with Project Manager for accurate budget control and follow up and overall responsibility for financial management at the project site in line with the event
  • Monitor procurement process compliance with DDD and donor policy;

 

  • Safety Management
  • Ensure team/participant security and safety in collaboration with the coordination team to ensure compliance with security regulations and inform Project Manager about any possible threats

 

5.6 Supporting

  • Coordinating among program staff, log and finance teams to ensure adequate logistics arrangements for all the shipments and daily activities;
  • Ensure all new team members are adequately briefed on arrival in the field, and carry out appraisals as per DDD standard requirements and procedures.

 

5.7 Reporting

  • Preparing monthly context report in coordination with Project Manager;
  • Compiling monthly project activities report and submitting to Project Manager
  • Contributing to donor reporting related to project activities;
  • Any other report requested by Project Manager.

 

5.8 Other Duties

  • To perform any additional duties requested by the Project Manager.

 

Compliance & Ethics

Promote and encourage a culture of compliance and ethics throughout Dünya Doktorları Derneği. As applicable to the position, maintains a clear understanding of Dünya Doktorları Derneği and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

 

Prevention of Sexual Exploitation and Abuse

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Dünya Doktorları Derneği and amongst beneficiaries served by Dünya Doktorları Derneği.

 

NB: considering the purpose and values of the organisation, DDD requests to its employee complete flexibility in term of duties and commitment, as their job description and job title can be adjusted throughout the year according to needs and priorities.

 

Expected profile

Knowledge & Qualification

  • University Degree any related fields

 

Experience

  • 2 years in similar position
  • Logistic background is preferred.

 

Languages

  • Required: Turkish, French, English (oral and written)
  • Must: Turkish

 

IT & Equipment

  • Good proficiency with Microsoft package

 

Communication & Information flow

  • Good knowledge about İstanbul
  • Ability to communicate with other stakeholders and governmental offices

 

General Qualities required:

  • Diplomatic;
  • Flexibility and capacity of adapt to complex and changing contexts;
  • Ability to work in an international context and collaborate with international and national experts;
  • Familiar with multicultural environment;

 

Dünya Doktorları Derneği is an equal opportunity employer whereby we ensure all hiring and employment decisions, and operates all programs, services, and functions without the practices that discriminate against any person employed or seeking employment based on race, colour, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, genetic information or any other status or characteristic protected under applicable law.

 

How to apply:

 

Due to the urgency to fill this post, DDD reserves the right to review the CVs on a rolling basis and selected candidates may be interviewed prior to the closing dates listed, therefore early applications are encouraged.

DDD is not in a position to respond to every applicant individually due to the anticipated high number of applications.

Please note that only short-listed candidates will be contacted for the first interview.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

 

General Information

DDD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.

 

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